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Policy and Editor Coordinator

  • Job reference: BBBH3820
  • Location: Qatar
  • Salary: Competitive + benefits
  • Start Date: ASAP
  • Job type: Permanent

The first specialised Orthopaedic and Sports Medicine Hospital in the Gulf region. It provides the highest possible medical treatment for sports-related injuries in a state-of-the-art facility, staffed by some of the world's leading sports medicine practitioners and researchers.

Our client provides a full service offering from injury prevention to injury management and performance improvement. The philosophy is to provide sportspeople with the clinical support, knowledge and facilities to maximise their training and competitive potential. This is achieved through tailored education programmes and support in areas of health including fitness assessment, nutrition, psychology, physiology and physical training.

We are recruiting for a Policy and Editor Coordinator.

Job Summary:

To manage policy formation and updates. To coordinate with clinical and non-clinical policy authors to ensure that policies are in place, written at a high level and routinely reviewed/amended to meet current process, governmental mandate, and accreditation standard/criteria. The Medical Policy Editor/Coordinator ensures all policies are written to a common style guide and manages the electronic system (MCN) to ensure staff read and understand policies published.

Roles and Responsibilities:

1. Administration

  • Manages the MCN policy manager to ensure policies and plans on the system are updated.
  • Coordinates with relevant hospital policy authors to create or amend policies that reflect approved processes.
  • Ensures reviewers of policies provide clinical and non-clinical content as necessary to optimize the policy or plan being written.
  • Works with plan authors to ensure the plan is up to date and meets governmental mandate and or accreditation standards criteria and or process improvements made.
  • Applies the correct signature authority to each document and ensures signatures are obtained.
  • Scans and archives all policy documents in completed signature format into the MCN system.
  • Notifies all staff to read the policy as published on MCN and determines reading compliance.
  • Supports forms development.
  • Seeks Arabic translation using AZF resources as required.
  • Writes to a technical reading level for all staff to understand the policy and/or plan and suggests changes with each author as necessary prior to publishing.
  • Tracks policy / plan development and provides variance report based on Hospital policy related to policy writing.
  • Updates Head of Quality Management on policy development progress and or outstanding issues related to polic development through monthly reporting.

2. People Management

  • Assists policy authors to understand the best method of policy/plan formation or amendment.
  • Works with the Head of Quality Management to ensure staff compliance issues on policy development or policy review are resolved.

3. Patient Safety

  • Attends and successfully completes competencies which focus on patient safety initiatives implemented within the Orthopaedic and Sports Medicine Hospital.

4. Other duties

  • Assumes any other responsibilities as directed by the direct supervisor.

Job Requirements:

  • 5-7 years of experience as a technical writer. A minimum of 5 years in a hospital environment.

Skills and Abilities:

  • High level technical writing skills.
  • Ability to prioritize tasks, activities and resources to ensure efficient operations.
  • Organised with strong administrative skills.
  • Broad understanding of hospital operations.
  • Strong understanding of Hospital accreditation, ACI preferred.
  • Ability to work well independently or in a team.
  • Able to work well under pressure and adhere to tight deadlines.

Education and Certification requirements

  • Bachelor's degree/Diploma - Technical Writing.

Job specific technical skills

  • Fluent in English, Verbal and Written form expert.
  • Good interpersonal, communication and time management skills.
  • Ability to build positive and productive working relationships.
  • Excellent ability in using Information Technology, including aptitude with MSN, Microsoft Programs, email and internet, photocopiers, scanners, facsimile.
  • Energetic and challenged by opportunities to set up systems and workflows from scratch.

Benefits- Competitive package including a Tax free salary + benefits. Full details of the package will be discussed directly.

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