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PA/Office Manager

  • Job reference: BBBH4077
  • Location: London
  • Salary: Negotiable
  • Start Date: ASAP
  • Job type: Permanent
This vacancy has now expired.

My client is looking for a Personal Assistant/Office Manager to provide first-rate administrative support to the Managing Director and manage the office and team.

We are looking for a naturally organised person with a strong aptitude to multi-task and great communication skills at all levels. With at least two years PA experience, looking to apply that to an exciting new opportunity to join a small but busy, growing office.

The role includes:

  • Managing the constantly changing diary of MD and dealing with any issues that arise
  • Booking & coordinating all travel, meeting & hotel reservations ensuring all paperwork is organised as well as setting & managing the office travel budget
  • Organising internal meetings; scheduling, coordination, preparation with papers and on-hand support as well as providing follow-up support by chasing actions & updating as required
  • Act as the main point of contact for MD, responding to queries & requests in a timely manner - occasionally outside of typical office hours
  • Responding to telephone & email enquiries, resolving where possible and re-directing
  • Managing office correspondence and exercising initiative in responding to daily emails
  • Recording & processing travel and expense claims as well as managing the business credit card, liaising with the group finance team. Arranging travel and visas
  • Organising the office layout and maintain supplies of stationery and equipment.
  • Maintaining the condition of the office including technical support where necessary.
  • Liaising with all staff & office sub-contractors. Calmly and effectively managing any issues arising in the Office
  • Support event organisation (twice a year)
  • Private life - occasional diary commitments with MDs wife

MD is looking for someone with a great personality and organisational skills, acting with self-confidence, decisiveness and integrity at all times.

Skills & Experience:

  • Experience as a Personal Assistant, supporting Executive level
  • Exceptional communication skills - both written and verbal
  • Excellent word processing and IT skills
  • Impeccable organisational and time management skills
  • A keen eye for detail and a pragmatic, solutions-focused approach
  • A personable individual, able to appropriately communicate with internal & external people at all levels
  • Comfortable managing and prioritising competing demands and occasionally a certain amount of ambiguity
  • The ability to remain calm under pressure and remain confidential & discrete at all times
  • The ability to work autonomously and show initiative to generate solutions to challenges

Must be able to communicate with clients over the phone and on email in French.

If interested, please get in touch via contact details provided.

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